Class 6 Chapter 3 More About Word 2013

 Chapter 3

More About Word 2013

  

A. Tick (ü) the correct answer and fill in the blank.

 

1. Indent command is found in Page layout tab.

2. To replace a text with some other text, we use Replace command.

3. Information about recipients is the Data source .

 

B. Write T for true or F for false.

 

1. Indentation is possible from both left and right side. TRUE

2. Mail Merge is useful when we have to type different letters. FALSE

3. Current document opened in Microsoft word can be used as the main document.  TRUE

4. Multiple copies of the document cannot be printed. FALSE

C. Match the following.

 

 

 

 

D. Answer in short.

 

1. What is the use of Mail Merge facility in Microsoft Word 2013?

Ans – Mail Merge feature is used to send the same letter to a large number of people at the same time by doing modifications.

 

2. Name two types of documents that are merged in Mail Merge process.

Ans – Two types of documents that are merged in Mail Merge process the main document and the data source.

 3. Write the shortcut key combination of replace.

Ans – The shortcut key combination of replace is Ctrl+ H.  

 4. How do you indent a paragraph?

Ans – To add paragraph indentation:

 

Step 1: Select the paragraph to be indented.

Step 2: Click on Page Layout tab.

Step 3: Under the Indent section, in the Paragraph group specify the distance (in inches) by which the paragraph is to be indented from left, right or from both sides.

E. Answer in detail.

1. Explain briefly the process to merge main document with the data source.

Ans - To merge main document and data source:

Step 1: Place the cursor in the main document where you want the fields to be inserted.

Step 2: Click on Insert Merge Field from the Write & Insert Fields group.

Step 3: Choose the required field. Again, place the cursor to another place in the document for the next field and insert it in the same manner.

Step 4: Click on Finish & Merge from the Finish group to complete the Mail Merge process.

Step 5: Choose Edit Individual Documents option. The Merge to New Document dialog box appears

Step 6: Select All option and click on OK button.

 

2. How do you create a data source during the Mail Merge process? Explain.

Ans - To create data source during mail merge:

Step 1: Click on Select Recipients ( ) from the Start Mail Merge group.

Step 2: Choose Type a New List from the choices available. The New Address List dialog box appears.

Step 3: Fill in the various fields with appropriate information. You can leave a field blank as well.

Step 4: To create another entry, click on New Entry button.

Step 5: After completing the form, click on OK button. The Save Address List dialog box appears.

Step 6: Give a name to the list and click on Save button.

 

 

3. What is the use of Replace command?

Ans - Replace command is used to find and replace a word with a new one.

 

4. Write steps to find a word in your document.

Ans - To find a word in the document:

Step 1: Click on Home tab.

Step 2: Click on Find command in the Editing group. The Navigation pane opens on the left side of the document.

Step 3: In the search box, type the word or phrase to be searched. The typed word/phrase will get highlighted at various places in the document and a list of results will appear in the Navigation pane.

Step 4: Click on the result to see the word in the document or use arrow buttons in the Navigation pane to locate it across the document.

 

5. Write steps to add space before a paragraph.

Ans - To add space before a paragraph:

Step 1: Select the paragraph whose spacing you want to change.

Step 2: Click on Page Layout tab.

Step 3: Under the Spacing section in the Paragraph group use Before or After option to change the spacing with respect to the previous and next paragraph, respectively